Covid Management Policy

Statement of Management Policy

Diaper Poultry Ltd/ J W Diaper & Sons strive to provide a safe and healthy workplace for all employees, contractors and visitors.

This policy outlines the measures we are actively taking to mitigate the spread of coronavirus within our workplace and/or workforce. It is important to note, that the business will only operate when permitted to do so under current Government guidelines.

You are required to follow all these rules diligently, in order to help us sustain a healthy and safe workplace during these unique times. It is important that we all respond responsibly and transparently to these health precautions, and we assure you that we will always treat your private health and personal data with the highest confidentiality and sensitivity.

This Coronavirus (COVID-19) company policy is susceptible to changes with the introduction of additional Governmental guidelines when necessary and will be reviewed accordingly.

The Company will keep up to date and comply with the latest Government and Public Health information about the risk of coronavirus via the relevant Government websites and Government Briefings.


What is the Coronavirus?

The World Health Organisation explains that coronaviruses (CoV) are a large family of viruses that cause illness ranging from the common cold to more severe diseases such as SARS (Severe Acute Respiratory Syndrome).

What are the symptoms?

Symptoms include fever, a new continuous cough and/ or a change or loss of sense of smell and/or taste. Some people will suffer from mild illness and recover easily whilst in other cases, infection can progress to pneumonia. Reports suggest that the elderly, those with weakened immune systems, diabetes, cancer and chronic lung disease are the most susceptible to serious illness and death.

How is the virus passed on?

The virus is most likely to spread from person to person through:

  • Direct contact with a person while they are infectious;
  • Contact with droplets when an infected person coughs or sneezes;
  • Touching objects or surfaces (such as drinking mugs, door handles or desks) that were contaminated by droplets from an infected person, and then touching your mouth or face.


Shielding of vulernable workers

As a business, we will follow relevant Government guidelines regarding the implementation of shielding for clinically extremely vulnerable staff. We will always encourage those individuals considered to be more vulnerable to the effects of the virus to work from home or continue to work from home if they already do so. If they are required to re-enter the workplace, we will ensure a person specific risk assessment is completed and appropriate COVID-19 Secure control measures taken.

Staff Health and Self-isolation

Staff who are unwell with suspected COVID-19 (symptoms of infection: – new continuous cough, fever and/or a change or loss of sense of smell and/or taste) or who share a household with someone who has any of those symptoms should not come to work but must instead comply with the latest Government advice and self-isolate in their home.

Current government guidance states that if someone has been in close contact with a suspected or confirmed case of COVID-19 it is not necessary to close the business or workplace.

Affected workers will instead be told to self-isolate when they:

  • have coronavirus symptoms and are awaiting a test result;
  • have tested positive for Coronavirus (COVID-19);
  • are a member of the same household as someone who has symptoms or has tested positive for Coronavirus (COVID-19);
  • have been in close recent contact with someone who has tested positive and have received a notification to self-isolate from NHS test and trace.

The period of self-isolation will be for 10 days from the point of most recent contact with the person who has tested positive for coronavirus. However, if you get symptoms while self-isolating, you should self-isolate for 10 days from when your symptoms started, even if it means you’re self-isolating for longer.

All staff who are self-isolating must inform their Manager as soon as possible that they will not be coming into work. Where staff have difficulties in continuing their work as a result of shielding, childcare or other caring responsibilities, these will be discussed on an individual basis.

All staff must follow our COVID-19 Sickness Procedure if they become unwell whilst at work.

General Hygiene Rules

Because the virus can be contracted via the handling of contaminated objects, hand-washing is the best way to protect against COVID-19. The soaps we use can neutralize germs in our skin. In soap lather, a combination of molecules assembles into bubble-like structures that trap the virus and rinses it down the drain.

It is important to maintain high levels of personal hygiene by: –

  • Washing your hands more often than usual and for 20 seconds each time, using soap and ideally warm water, particularly after coughing, sneezing and blowing your nose, or after being in public areas. Use an approved alcohol hand sanitiser if that’s all you have access to and to supplement hand washing during the day;
  • To reduce the spread of germs when you cough or sneeze, cover your mouth and nose with a tissue, or your sleeve (not your hands) if you don’t have a tissue. You must throw the tissue in a bin immediately, then wash your hands or use an approved alcohol hand sanitising gel;
  • Clean and disinfect regularly touched objects and surfaces using your regular cleaning products to reduce the risk of passing the infection on to other people;
  • Close the toilet seat prior to flushing the toilet;
  • Open the windows in your area regularly (minimum 15 minutes opening, even when this causes some thermal discomfort) to ensure ventilation;
  • Avoid touching your face, particularly eyes, nose, and mouth with your hands to prevent infection.

Test and Trace

The Company will support the NHS test and trace service and advises all staff to support the voluntary initiative. By following instructions to self-isolate, staff who have had close recent contact with someone with Coronavirus will be protecting their family, friends, colleagues and other people around them, and will play a direct role in stopping the spread of the virus.

Travel Restrictions

The Foreign Commonwealth Office (FCO) advise British people against all non-essential foreign travel except to those countries that are exempted due to no longer posing an unacceptably high risk to travellers. The FCO maintains the list of these countries. However, all foreign countries may still restrict travel within their borders without notice. 

As a result of this the Company will not schedule international travel for work by the business unless it is essential.

Staff must inform their Line Manager if they intend to travel outside the UK for personal reasons during the pandemic. Ideally only travel abroad to those countries identified by the Government as exempt is permitted. You will find the latest information on these countries on the Government’s website.  Travelling in either direction between the UK and exempted countries does not require self-isolation.

If you visit a country not identified as exempted, when you arrive back, you will need to self-isolate at home (or another designated address) for 10 days and will not be permitted back at work within that timeframe.

There are a number of groups who are exempt from these quarantine requirements, a list of which can be found on Government websites.

Social Distancing

Social distancing was introduced to reduce the spread of coronavirus infection both at work and in public. In addition to employees working from home (where possible/ practicable), the company will ensure that employees are able, where possible, to follow guidelines on social distancing within the working environment. Should it not be possible to adhere to social distancing requirements for any reason, the company will undertake specific risk assessments in consultation with the workforce for each scenario in order to determine and subsequently implement appropriate controls.

Hand Hygiene

Good hand hygiene measures will be promoted throughout the company. These will include the provision of hand washing stations at strategic locations within the premises. These will be complemented by the provision of approved alcohol hand sanitising gels at other key locations. Furthermore, workers/ contractors/ visitors will be reminded of good hand washing techniques (e.g. wash hands with soap and water often for at least 20 seconds or using an approved alcohol hand sanitising gel).

Face Coverings

Face coverings are not compulsory for workers, except for those who are in customer facing roles in retail, leisure and hospitality. The Government does however, generally advise wearing face coverings in enclosed public spaces where social distancing is not possible or where workers are more likely to come into contact with people they do not normally meet. As such masks should be worn in all communal areas such as the canteen, corridors and changing rooms where social distancing is difficult. We will support employees if they choose to wear a mask (in line with Food Hygiene standards) for reasons of comfort or peace of mind.

Non-essential visitors and contractors

All non-essential visitors and contractors will be prohibited on site to ensure that the threat of cross infection is minimised. Instead meetings will be held by phone or video conferencing if needed.

Any visitor or contractor visits that are deemed to be essential will be strictly managed, ensuring that the persons visiting confirm prior to the visit that they do not have any relevant symptoms or are otherwise at increased risk of cross infection. Hand washing must take place upon arrival to the business. 

Personal Protective Equipment (PPE)

All staff will be trained in the safe use of PPE, as identified in the risk assessment and in accordance with Government and Health Safety Executive guidance.